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Admission Policy

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3CDSE

SDSC-UK Exhibition and Conference and MOD Special Projects Industry Day Admission Policy

PLEASE NOTE THIS ADMISSION POLICY MAY BE UPDATED FROM TIME TO TIME.

PLEASE THEREFORE RETURN TO THIS POLICY AT MINIMUM ONE WEEK PRIOR TO THE DATES OF THE EVENT.

DAY ONE MOD Special Projects Industry Day 1 November 2023

and

DAY TWO SDSC-UK Exhibition and Conference Admission Policy 2 November 2023

Admission Restrictions

Admission is restricted to professional and business visitors. The permitted entry age is 18 years upwards. Younger persons (those aged 17 years or less) are not permitted to attend under any circumstances.

Dogs

With the exception of assistance dogs, security dogs and pre-authorised community dogs, dogs and/or other animals are not permitted to enter the Telford International Centre (the "Venue").

The organisers reserve the exclusive right to refuse entry to or to remove from the Venue any person whom they deem does not meet the criteria of this admission policy without providing reason or justification. The organisers’ decision in this regard is final.

Registration must be in advance of the event and by the deadlines shown in the document below. There will be strictly no admissions on the day.

DAY ONE 1 November 2023

MOD Strategic Command Capability and Defence Equipment & Support Special Projects Industry Day is open to: 

  • UK Ministry of Defence Industry Day on-the-day delivery teams – please route via your internal MOD departments
  • UK Passport Holders Trade Visitors and Exhibitors who hold minimum Baseline Personnel Security Standard (BPSS) security clearance status.
  • Other 5EYES (USA, Australia, Canada, New Zealand) Passport Holders Military, Trade Visitors and Other Government Departments (OGD) who hold the equivalent of Security Check (SC), Developed Vetting (DV) security clearance or higher.
  • NATO and NATO Global Partners Passport Holders Military, Trade Visitors and Other Government Departments (OGD) who will require an MOD sponsor. 

Registration for the MOD SP Industry Day provides a 2-Day pass which gives complimentary access to Day Two the SDSC-UK Expo and Conference. The 2-Day pass does not however provide access to additional events such as the SDSC-UK Gala Dinner and Welcome Drinks. Tickets for these events may be selected during the registration process. 

Summary Admission Criteria:

Ticket Prices:

Military, Trade Visitors and Other Government Departments: £295 + VAT pp unless part of an Official VIP Delegation, please refer to info@sdsc-uk.co.uk

SDSC-UK Trade Exhibitors  £265.50 + VAT pp

3CRSDC Members £265.50 + VAT pp

To apply for 3CRDSC membership or to obtain your membership discount code, please contact Heather Baylis membership@3crdsc.co.uk.

How to Apply:

Visitors should use the SDSC-UK Visitor Registration Portal.

SDSC-UK Exhibitors should use the SDSC-UK Exhibitor Registration Portal.

UK Passport Holders:

Minimum Requirement:

Baseline Personnel Security Standard (BPSS)

OR

You may alternatively upload security clearance criteria relating to Security Check (SC) or Developed Vetting (DV) or higher.

If applying with Baseline Personnel Security Standard (BPSS)*

The Applicant will be required to upload their Baseline Personnel Security Standard Verification Record (BPSS VR) during the registration process.

If applying with SC, DV or higher

Should the Applicant choose to provide security clearance criteria relating to Security Check (SC) or Developed Vetting (DV) or higher, the information required includes their full name as it appears on their Security Clearance certificate, title, date of birth, nationality, Passport Number, National Insurance number and the contact details of their Sponsor that issued their security clearance, if issued in the UK.

Documentation and Security Clearance Criteria will be checked by the ADS Security Vetting Team on behalf of SDSC-UK.

What to expect on registration:

Registrations will be held 'pending' until the Security Vetting team has vetted and approved the application. Once approved, the delegate will receive an e-ticket code which will allow the delegate to print their ticket once onsite at the Venue.

On attendance:

Identification Documents: Please bring your passport on the day. This is the only ID that is acceptable.

Application Deadline:  23 October 2023

*What is BPSS?

Baseline Personnel Security Standard (BPSS) acts as a pre-employment screening for people associated with industries such as defence, security, finance and energy. Those handling sensitive information are often required to pass the BPSS verification process. It usually takes 7 to 10 working days. 

If you do not already hold the BPSS, you may apply for BPSS by contacting organisations such as ADS Group (if you are an existing member); or other commercial organisations by searching for ‘BPSS Clearance’ in your browser.

Other 5EYES (US, Australia, Canada, New Zealand) Military, Visitors and Other 5EYES Other Government Depts (OGD) ONLY 

Minimum requirement: min of Security Check (SC) or Developed Vetting (DV) equivalent 

How:

Other 5EYES Visitors should use the SDSC-UK Visitor Registration Portal. 

Other 5 EYES SDSC-UK Exhibitors should use the SDSC-UK Exhibitor Registration Portal

Select the MOD Special Projects Industry Day pass. By doing so, your registration will be notified to the SDSC-UK Security Vetting team who will contact you to request your security clearance information. 

Documentation will be checked by ADS Group, who are providing the SDSC-UK 2023 Security Vetting services, who can also process International Visits Control Office (IVCO) requests. If you are able to initiate your IVCO prior to your application please do so. IVCO can take c25 days + to complete.

What to expect on registration:

Registrations will be held 'pending' until the ADS Security Vetting team has vetted and approved the application. ADS may require further information to verify that the certificate is an Official Document. If required, ADS Security Vetting team will process IVCO requests. 

Once approved, the delegate will receive an e-ticket code which will allow the delegate to print their ticket onsite.

On attendance:

Identification Documents: Please bring your passport on the day. This is the only ID that is acceptable.

Application deadline: 23 October 2023

For any queries relating to security clearance for Other 5EYES Military, Trade Visitor and OGD applications, please contact sdsc-uk@adsgroup.org.uk

Applications from NATO Countries and NATO Global Partners Military, Trade Visitors or Other Government Departments (OGD)

Minimum requirement:  The Applicant will require an MOD Sponsor. Your MOD Sponsor will be required to provide Official Documentation to identify themselves and verify your credentials to attend.

How:

NATO Countries and NATO Global Partners Visitors should use the SDSC-UK Visitor Registration Portal. 

NATO Countries and NATO Global Partners SDSC-UK Exhibitors should use the SDSC-UK Exhibitor Registration Portal.

Select the MOD Special Projects Industry Day pass. By doing so, your registration will be notified to the SDSC-UK Security Vetting team who will contact you to request your security clearance information. You may be required to provide an Official Document (such as a letter head) from your Sponsor.

Your security clearance credentials will be checked by the ADS Security Vetting team. Each application will be assessed on a case-by-case basis.

If it is not possible for the ADS Security Vetting team to verify the validity of the Applicant to attend the MOD Special Projects Industry Day, the application details will be forwarded to a member of the MOD Special Projects Industry Day delivery team for further verification.

In all cases, the decision of the ADS Security Vetting team and/or the MOD SP Industry Day Delivery team will be final.

What to expect on registration:

Registrations to be held 'pending' until the ADS Security Vetting team has vetted and approved the application. ADS may require further information to verify Applicant. If required, ADS Security Vetting team will process IVCO requests. If you are able to initiate your IVCO prior to your application please do so. IVCO can take c25 days + to complete.

Once approved, the delegate will receive an e-ticket code which will allow the delegate to print their ticket onsite.

On attendance:

Identification Documents: Please bring your passport on the day. This is the only ID that is acceptable.

Application deadline: 23 October 2023.

For any queries relating to NATO Countries and NATO Global Partner applications, please contact sdsc-uk@adsgroup.org.uk

In all cases the decision of the ADS Security Vetting team will be final.

MOD Special Projects Industry Day Summary Registration Deadline Policy

  • All Registrations must be made as soon as possible but by no later than 23.59 on Monday 23 October 2023.
  • Registration will not be confirmed until full payment, if applicable, has been received by way of cleared funds. 
  • Payment must be made within 7 days of registration approval and by no later than 23.59 on Monday 29 October 2023.
  • Registrants must provide correct and accurate requested information to allow for the required security clearance and vetting checks. 
  • Any delay in providing the required information may impede the success of your application processing.
  • By submitting their details during the registration process, the registrant agrees that their details may be accessed for verification purposes by a security vetting team.
  • In all cases the decision of the ADS Security Vetting team and/or MOD SP Industry Day Delivery Team will be final.

Registrations that fail the Security Clearance Vetting process

  • The reason(s) for failure will be provided to the registrant or registration booker in writing by email from the SDSC-UK team.
  • An opportunity to remedy the failure will be permitted if this is remedied by no later than 23.59 on Monday 23 October 2023. The Organisers may extend this deadline at their discretion.
  • Confirmation of registration will be provided by email to the email address associated with the registration booker.
  • In the event that the application fails, the booking will be modified to a Day Two: SDSC-UK Exhibition and Conference Pass 2 November 2023.

DAY TWO 

SDSC-UK Exhibition and unclassified Conference

SDSC-UK Expo and Conference is open to 5EYES (UK, USA, Australia, Canada, New Zealand), NATO Countries and NATO Global Partners Trade visitors with a genuine interest in the defence and security sector, Exhibitors, Exhibitors’ guests, VIPs, Ministries of Defence, Government visitors (UK and Overseas) and media.

Anyone wishing to attend the SDSC-UK Exhibition and Conference (including those who have been invited by an exhibitor) must pre-register via the event Visitor Registration link in the SDSC-UK website or via the Exhibitor Registration portal, including a discount or invitation code if applicable. 

Tickets may also be selected during the registration process for other events, such as the MOD SP Industry Day, Gala Dinner and Welcome Drinks.

SDSC-UK Exhibition and Conference registration closing date 

Registrations for the SDSC-UK Exhibition and Conference on 2 November 2023 should be completed as soon as possible to ensure there is adequate time to process the application prior to the event but by no later than 23:59 on Friday 27 October 2023.

NB: Registration for the MOD Special Projects Industry Day closes for Visitors and Exhibitors at 23.59 on Monday 23 October 2023. The Organisers reserve the right to extend this deadline at their discretion. Please see the section regarding MOD Special Projects Industry Day for further registration details. 

Visitor Registration:

All Visitors are required to register via the official SDSC-UK Visitor Registration portal. The standard ticket cost to attend SDSC-UK Day Two Expo and Conference is £39 + VAT.

Exhibitor Registration:

All Exhibitors are required to register via the official SDSC-UK Exhibitor Registration Portal. Exhibitors are provided with unlimited complimentary entry passes to attend SDSC-UK Day Two Exhibition and Conference.

Exhibitor Guests:

Exhibitors are also provided with unlimited opportunity to distribute a 100% discount code for Day Two Exhibition and Conference entry to their invited Guests. 

Visitor and Exhibitor Registration Deadline: 27 October 2023

Identification

Please Wear Your Pass at All Times: All *Attendees must show a valid pass whilst on site.

Cancellation and Substitution policy

Cancellation

MOD Special Projects Industry Day

  • It is not possible to cancel MOD Special Projects Industry Day delegate places once these have been booked. 
  • To substitute a delegate for the MOD Special Projects Industry Day, please notify the Organiser  in writing by emailing info@sdsc-uk.co.uk with the full name, job title, email address and telephone number of both the registered and substitute delegates by no later than 23.59 on Monday 23 October 2023
  • On approval of the substitution by the organisers, the substituted delegate will be required to provide additional information such as their date of birth, nationality and security clearance information by using the online registration portal.
  • If the substituted delegate fails to pass the security clearance vetting, or the security vetting cannot be completed prior to 16th October 2023, the full registration fee will be retained.

SDSC-UK Exhibition and Conference

  • It is not possible to cancel or substitute SDSC-UK Exhibition and Conference Visitor places once these have been booked. 
  • No refunds will be provided for non-attendance.

Postponement

  • In the event that the MOD Special Projects Industry Day is postponed at the sole discretion of the Organiser, the MOD Special Projects Industry Day will be rescheduled to take place on a suitable date in the future (the “New Date”) as soon as is reasonably practicable in the circumstances
  • All booked MOD Special Projects Industry Day tickets shall remain valid for use on the New Date. 
  • Should a delegate be unable to attend or provide a substitute to attend in accordance with the above substitution policy, the MOD Special Projects Industry Day on the New Date, no refund will be provided to the delegate. The Organiser shall be entitled to retain the full price of the MOD Special Projects Industry Day ticket(s).

No Onsite Registration Facility

During the MOD Special Projects Industry Day (1 November 2023) and SDSC-UK Exhibition and Conference Day (2 November 2023) there will be NO onsite registration facility available. 

Media/Press Passes
Please note that all media and press must apply online to comply with the accreditation process, which includes providing photographs for identity badges. Media and Press are not allowed to attend the MOD Special Projects Industry Day or SDSC-UK Gala Dinner.

SDSC-UK Gala Dinner (“Dinner”)

Ticket Prices: £120 + VAT pp

  • Attendees must hold a valid ticket to Day One and/or Day Two of the event in order to purchase an SDSC-UK Gala Dinner ticket. Exceptions may apply to VIP guests.
  • SDSC-UK Gala Dinner tickets ("Dinner Tickets") are secured upon the Organiser receiving full, cleared payment.
  • It is not possible to cancel Dinner Tickets once these have been booked. The ticket fee is strictly non-refundable. 
  • To substitute a delegate attending the Dinner, please notify the Organiser in writing by emailing info@sdsc-uk.co.uk with the full name, job title, email address and telephone number of both the registered and substitute delegates by no later than 23.59 on 18 October 2023.
  • In the event that the Dinner is postponed at the sole discretion of the Organiser, it will be rescheduled to take place on a suitable date in the future (the “New Dinner Date”) as soon as is reasonably practicable in the circumstances All booked Dinner Tickets shall remain valid for use on the New Dinner Date. 
  • Should a delegate be unable to attend the Dinner or provide a substitute to attend in accordance with the above substitution policy, on the New Dinner Date, no refund will be provided to the delegate. The Organiser shall be entitled to retain the full price of the Dinner Ticket/s.
  • Guests are required to provide dietary, allergy and access requirements during the registration process. The Organisers cannot be held liable if insufficient or incorrect information is provided.

SDSC-UK Welcome Drinks 

Complimentary

  • Attendees must hold a valid ticket to Day One and/or Day Two of the event in order to attend the SDSC-UK Welcome Drinks. Exceptions may apply to VIP guests.
  • SDSC-UK Welcome Drinks tickets may be selected during the registration process. One ticket per completed registration. 
  • Please advise the Organisers if you are subsequently not able to attend the Welcome Drinks as your ticket may be re-allocated.
  • In the event that the Welcome Drinks is postponed at the sole discretion of the Organiser, Visitors will be notified as soon as is reasonably practicable.
  • Guests are required to provide dietary, allergy and access requirements during the registration process. The Organisers cannot be held liable if insufficient or incorrect information is provided.

General Information

  • Visitors should be involved in or have some legitimate connection to defence and security and associated industries.
  • All exhibition stand personnel, visitors, guests, stand contractors and services acknowledge that only the organiser’s official admission badge, worn by the person named on it, will permit admission into SDSC-UK 2023. 
  • No person named on the badge or the company, firm or business which that person represents, may permit the badge to be worn by another person. The wearing of a badge under these circumstances will be sufficient grounds for the unauthorised individual to be removed from site. It may also lead to prosecution. Identity checks will be conducted as a strict condition of entry.
  • All persons attending the event should carry and produce on request a supporting personal photographic identity document – e.g. an in-date passport, photo ID driving licence, national identity document, valid military ID (e.g. a MOD 90) or similar.
  • Any person found to be registering to attend SDSC-UK using false information or credentials or deliberately withholding information will have their application automatically denied and may be liable to prosecution.
  • The organisers reserve the right to exclude any person(s) and their decision shall be final.
  • Exhibitors will be permitted to take photographs of their own stands only. Express permission must be made of any Visitor at that stand. No photography of other exhibition stands and/or exhibits is allowed without the express permission of the Exhibition Manager. The organisers reserve the right to photograph and film and permit approved third party filming across the event. By attending the event, all visitors permit the organisers and approved third parties to use any footage captured.
  • No sponsorship, promotional, marketing, political, confidential or prohibited materials may be brought into, used or displayed by any person at the event without written permission of the organisers. Any person in possession of non-permitted materials will be refused entry to, or immediately removed, from site. Prohibited materials include but are not limited to; knives, fireworks, explosives, firearms, smoke canisters, aerosols, air-horns, noisemakers, flares, unauthorised weapons, unauthorised dangerous or hazardous items, unauthorised illegal substances, unauthorised laser devices, bottles, glass vessels, cans, poles, or any article that may compromise, or threaten to compromise, public safety or which may pose a hazard or nuisance to any other person or any article to be used for a commercial or a charitable purpose.
  • Any visitor who at the sole discretion of the organisers is deemed to be engaging in a controlled business or activity during the exhibition and who is not in possession of relevant trade control licenses may be subject to action on the part of the organisers including revocation of the application to attend and expulsion from the event. The ECO and other relevant authorities will be informed of any such activity, which may result in legal action being taken against the visitor by these authorities. Visitors expelled from the event will have no claim for redress against the organisers, nor any refund for any loss.
  • All persons attending the exhibition must wear business or service dress.
  • No person under the age of 18 years, including children of exhibitors, will be admitted during the tenancy period.
  • Canvassing is strictly prohibited.

Delegate Confirmation Statement. The following statement applies to all Attendees at SDSC-UK:

  • By registering to attend and by allowing my badge to be scanned by an exhibitor or sponsor when at the event, I understand that I will be providing the exhibitor and/or sponsor with my personal data. 
  • I consent to this personal data being used by exhibitors and/or sponsors in order to contact me about their products or services and understand that this exhibitor and/or sponsor may transfer this data outside of the European Economic Area for these purposes. I consent to such a transfer of my data. 
  • I consent to my personal data being held and used by the organisers of this event, Three Counties Defence And Security (Trading) Limited (CRN: 09316471) and any third party website host provider acting on its behalf, in order to run the event and for the purpose of analysing website visitor traffic with a view to improving the event experience.

If you have any questions regarding the above, please contact the organisers at info@sdsc-uk.co.uk

3CDS (Trading) Ltd (SDSC-UK) is a not-for-profit organisation. Any profits generated from the MOD SP Industry Day are donated to military charities and to our trade association 3CDS Ltd (3CRDSC). We thank you in advance for your kind support to enable us to provide a safe and healthy place for all to enjoy and to do business.

*Attendee definition
Everyone on site including the Organiser’s staff, Venue Staff, Contractors, Suppliers, Exhibitors, and Visitors

The SDSC-UK Team

Countdown

 


 

Business Development Theatre


 

Lanyard Sponsor


 

Legal Partner


 

PR & Communications Partner


 

Event Partners

GDPR

Please note: SDSC-UK and its trading company 3CDS (Trading) Ltd do not sell or pass on any SDSC-UK contact details to third parties other than those that are expressly authorised to have access to that data for the proper functioning of their roles.

We work with Cyber Quarter, the Midlands Centre for Cyber Security/Univ of Wolverhampton, to ensure that our systems are safe, secure and robust. We are pleased to be rated in the top 10% of organisations for cyber security in the Aerospace and Defence & Security Industry. 

On occasion we are made aware of unscrupulous external actors who claim to hold data from exhibitions such as SDSC-UK. Please be advised that any person offering such data and purporting to be acting on behalf SDSC-UK is fraudulent. Any such perpetrators will be pursued by our sister company, Harrison Clark Rickerbys (hcr), a Top 100 law firm.

Our Security and IT experts advise that it is best not to respond to such emails as by doing so, you may be unwittingly verifying your own email address. If you have any concerns in this regard, please contact Anna Roby-Welford, Director, SDSC-UK anna@3cdse.co.uk